Cataloging your collection is as easy as sending an email.

Create Codex Records for your items by sending an email to You can forward purchase receipts from any website, or add your own photos and information. We take care of the rest.
Create records at a discounted bulk price 
Minimize manual data entry
Easily add items purchased anywhere
Browse your collection in a beautiful, visual, interface

How It Works

  • Using the email associated with your Codex account, send an email to with information about the item such as: Image attachments, Description, Medium, Dimensions, Price, Seller
  • You can also create a Record by forwarding a purchase receipt email from any website, adding any additional information or images to the body of your email.
  • We will send you a confirmation email that we have received your request and give you an estimate of completion. 

  • Pay for the Records via credit card when you receive an email from Stripe.
  • Within 2 business days you will receive an email letting you know the Codex Record has been added to your collection. 
  • Login to your Codex account and view your new Record under “My Collection”. 
  • Modify your Record at any time by adding or changing information, text, images and files. 


Any working files you send us to create the records will be deleted after you confirm that the records are in your account. It is only used to create the records.

If you want to add the information as labelled fields, just add the label before the text (eg. Medium: Oil on Canvas). If you don’t add any labels, all the text you enter will be added to the description field of the record.

  • In addition to a general description, you can include the following fields in your records:
    • Item Name
    • Creator Name
    • Artist Name
    • Make
    • Model
    • Medium
    • Edition Number/Total Editions
    • Condition
    • Lot Number

For small numbers of records (less than 50) the normal fee for record creation still applies. If you are creating a large number of records we offer bulk discounts up to $0.25 per record

You can use it as long as you have an email address associated with your Codex Account, and send the emails from that address

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