Cataloging your collection is  as easy as sending an email.

Create Codex Records for your items by sending an email to You can forward purchase receipts from any website, or add your own photos and information. We take care of the rest.
Create records from your phone
Minimize manual data entry
Easily add items purchased anywhere
Browse your collection in a beautiful, visual, interface

How It Works

  • Ensure that you have enough CODX tokens in your account for the records you wish to create. 1 record costs 20 tokens.
  • Using the email associated with your Codex account, send an email to with information about the item such as: Image attachments, Description, Medium, Dimensions, Price, Seller
  • You can also create a record by forwarding a purchase receipt email from any website, adding any additional information or images to the body of your email.
  • We will send you a confirmation email that we have received your request and give you an estimate of completion. 
  • Within 2 business days you will receive an email letting you know the Codex Record has been added to your collection. 
  • Login to your Codex account and view your new Record under “My Collection”. 
  • If you need to edit the information, or add or change images, you can do so once they have appeared in your account


If you want to add the information as labelled fields, just add the label before the text (eg. Medium: Oil on Canvas). If you don’t add any labels, all the text you enter will be added to the description field of the record.

  • In addition to a general description, you can include the following fields in your records:
    • Item Name
    • Creator Name
    • Artist Name
    • Make
    • Model
    • Medium
    • Edition Number/Total Editions
    • Condition
    • Lot Number

No. The cost to create a record is the same as it is if you created it manually

You can use it as long as you have an email address associated with your Codex Account, and send the emails from that address

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